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A customer may ask for a price to replace stadium lights before anyone has confirmed the voltage, pole condition, or lighting requirements. Those missing details can change the equipment and installation scope.
Before quoting the replacement, separate what is known from what still needs investigation. A useful proposal should connect the existing site conditions, photometric layout, fixture schedule, controls, and installation requirements rather than treating the luminaires as a stand-alone purchase.
Gather fixture quantities, lamp and ballast information, pole locations, mounting heights, and available drawings. Ask the owner about failed equipment, uneven lighting, and maintenance difficulties.
Also document the available supply voltage, panel or circuit information that is known, existing controls, and any disconnects or other equipment that may affect the replacement.
Have the electrical and structural conditions reviewed by the appropriate qualified professionals. Lower proposed lighting wattage does not establish that existing wiring, switching equipment, mounting hardware, poles, or foundations can be reused.
A fixture price and an installed-project price are not the same thing. Make the proposal clear about which equipment and services are included.
Depending on the project, the scope may need to address:
If an item is being supplied or completed by someone else, identify that responsibility rather than leaving it implied.
The photometric layout should identify the proposed models, optics, quantities, and mounting arrangement. Check those details against the fixture schedule and submittals.
Use the actual field dimensions, pole locations, and mounting heights. Identify the lighting criteria the owner expects the project to meet rather than assuming one target applies to every field or level of play.
If the equipment changes during bidding, establish whether the layout and supporting documents also need revision. A different optic, fixture quantity, wattage, mounting position, or product family can change the calculation.
Reusing existing poles can be an important project goal, but fixture wattage does not determine whether the existing structure is suitable. Fixture weight, effective projected area, mounting configuration, wind conditions, and the condition of the pole and foundation all matter.
Obtain the proposed fixture and mounting information needed for structural review, and have the appropriate qualified professional evaluate the existing structure before the project commits to reuse. AEON’s sports lighting pole planning guide discusses the information that may need to be reviewed.
Ask how the owner wants to operate the lights: separate field zones, scheduled shutoff, practice settings, or other functions. Confirm the required interface and components rather than assuming that a dimmable driver provides a complete control system.
If remote access, scheduling, or wireless control is expected, identify those requirements before ordering so the necessary hardware and commissioning responsibilities can be included.
Discuss driver location, replacement components, and access for future service as part of equipment selection. A fixture mounted high above a field may create very different maintenance considerations from equipment that can be serviced from the ground.
Providing the available project information up front can reduce back-and-forth during bidding and help keep the calculation, fixture schedule, and product documents aligned.
AEON provides contractor support for product selection, layouts, and technical documentation. Use our specifications and downloads library for current product sheets, installation instructions, and controls documents.
Request IES files, legacy documents, and project-specific submittal information directly from AEON when the required file is not published. Identify the model, optics, voltage, mounting arrangement, and document revision so the files match the equipment being quoted.
For a broader overview of available contractor support, visit the AEON electrical contractor page.
Share the site information, fixture schedule, owner requirements, and bid timing that are available. AEON can help review product options, prepare a lighting layout, and identify the documentation needed for the proposed equipment.
Get help choosing the right AEON LED solution for your field, facility, venue, or outdoor space.